Recording And Archiving
Digitalization and archiving with lightning speed as well as effective searchability
ANDOC recording module provides easy and fast management for every document type whether incoming, outgoing, or internally generated. One of the system’s advantages is that a responsible person, deadline, saving time, registry number, status, and priority can be assigned to each document and different processing orders to each document type. The tasks’ statuses are clearly visible, so the management can easily follow the administration.
Main features of the module
Five reasons for the implementation:
- The simultaneous digitalization of documents and the related administrative procedures are supported
- The organizational administrative procedures are supported and placed into a system
- Maximum data security, GDPR-compliance
- Accelerated administration, decreased costs
- Flexible document management tailored to the organizational structure
Module functions
- Customizable recording interface
- Distribution logic can be automated
- Supports paper based, mixed, and purely electronic administration
- Manages more r ecording places simultaneously
- Supports repeated recording tasks
- Manages mailing register, avis de reception, post module
- Mass barcode supported digitalization
- Manages Windows files
- Reports, statistics exportable to MS Excel
- Recording directly from email
- Attaches notes and comments to documents
- Supports electronic stamps, digital and biometric signatures
- Multi-level access permission or denial
- Google-type quick document and text search service
- Generates internal glossaries and master data to help data recording
- Archives support: borrowing, scrapping, archives submission, verified copying
- Document and system level logging
- Creates reports
- Interfaces required for electronic administration
- GDPR-compliance
- OCR support