Business modules 3/2018 Certified and Qualified recording

3/2018 Certified And Qualified Recording

Customized and effective 3/2018 certified document management with workflow support

Our software fits the requirements of the 3/2018 BM regulation regarding public organizations issued by the Hungarian Ministry of Interior. It simplifies document management, ensures effective tracking, supports electronic administration and records related metadata, so it is uniform as well as user friendly.

The module manages all the documents generated by the organization in a simple and fast way whether they are incoming, outgoing, or related to internal administration. One of the system’s advantages is that you can assign a responsible person, deadline, saving time, registry number, status, and priority to each document and different processing orders to each document type. The tasks’ statuses are clearly visible, so the management can easily follow the administration.

Main features of the module

Five reasons for the implementation

  • Supports the simultaneous digitalization of documents and related administrative procedures
  • Ensures that deadlines regulated by law are kept
  • Maximum data security, GDPR-compliance
  • Accelerated administration, decreased costs
  • Flexible document management tailored to the organizational structure

Module functions

  • Certified system complying with the requirements of the 3/2018. regulation (extended qualification)
  • Comprehensive document management in one system: reception, recording, signing, issuing, dispatching, scrapping, archiving, support
  • Operational, controlled archives interface
  • Supports paper-based as well as electronic administrative procedures
  • Supports repeated recording tasks
  • Manages mailing register, avis de reception, post module
  • Barcode supported digitalization
  • E-mail recording directly from MS programs
  • Optical Character Recognition (OCR), supporting free text search
  • Manages all known Windows file formats
  • Manages several registries
  • Supports electronic stamps, digital, and biometric signatures
  • Multi-level access permission or denial
  • Google-type quick document and text search service
  • Data, reports, and statistics exportable to MS Excel
  • Internal glossaries, master data to help data recording
  • Archives support: borrowing, scrapping, archives submission, verified copying
  • Document and system level logging